Legal Administrator/Office Manager
Trellis Legal, a small woman-owned transactional law practice focused on providing innovative and accessible legal services to small businesses, non-profits, and individuals, is looking for a part time legal administrator/office manager. Trellis is located in the Lawrenceville neighborhood of Pittsburgh, PA. The ideal candidate is a self-starter with administrative experience in a legal or office based business setting. The job will require approximately 20-25 hours a week (4-5 hours/day), with at least 3 days in-office, other time may be remote. Trellis believes in a healthy and positive work environment, reasonable work hours/work life balance, and changing the way law serves the community.
Job duties include supporting the firm and its attorneys with:
-Electronic and physical filing and document creation and organizing
-Downloading and preparing documents in e-sign service for clients
-Attorney scheduling and calendaring and communications with clients for scheduling
-Invoicing and basic financial record keeping (Quickbooks)
-Copyediting documents for formatting, consistency, and grammar
-Aiding in filling in basic legal templates
-Client information and document management
-Preparing and sending engagement letters
-Printing and scanning documents
-Preparing and maintaining registered office provider services records and documentation
-Sending intake forms and select documents to clients
-Aiding with other administrative needs for firm
-Support with event organizing and planning
-Office ordering and supply management
Additional opportunities to create procedures, innovate, and grow the position. Experience with Google drive is required and familiarity with Quickbooks online, Adobe, and e-sign services is preferable. Experience in the legal industry is also preferable but not required. Office is currently located on third floor of walk up building in Lawrenceville, Pittsburgh. Company computer provided.
Hours and location each day/week open to some flexibility and schedules will be coordinated with attorneys at the firm. W-2 position, $21-25/hr based on experience with potential to move to salary. Paid holidays. SIMPLE IRA plan participation. Start date December 4th with some flexibility.
Please submit cover letter and resume to email@example.com for consideration.